Before You Begin
Read This First
What KiranaMitra Does & Does Not Do
KiranaMitra is a purposefully focused tool. Knowing what it does not do sets your expectations correctly from Day 1.
What KiranaMitra Is For
✓
Record every sale fast
Voice or tap — any item, any quantity, in seconds.
✓
Collect UPI or Cash
Offline dynamic QR or one-tap cash confirmation.
✓
Track Udhar (Credit)
Remember who owes you, how much, and when.
✓
Daily Shop Summary
Clear picture of how your shop performed today.
What KiranaMitra Does NOT Do (Abhi)
✗
GST Filing
Does not generate GST invoices or connect to the GST portal.
✗
Stock / Inventory
Records what you sold — not what is left on the shelf.
✗
Accounting Software
Not a replacement for Tally, Vyapar, or any accounting tool.
✗
Bank Settlement Check
Always verify UPI settlement in your UPI app or bank SMS.
✗
Automatic Tax Reports
No TDS, income tax, or tax computation of any kind.
✗
Customer Reminders
You can see who owes you — but you contact them yourself.
🎯
KiranaMitra ka seedha kaam
Record fast. Collect payment. Remember Udhar. See today's numbers. Focused. Fast. Trustworthy.
Chapter 1
Chapter 01 — Getting Started
First Launch & Store Setup
Open the app. Your store is ready in seconds. No lengthy forms, no training required.
1.1 First Launch — The Home Screen
When you open KiranaMitra for the first time, the app prepares your store in a few seconds. The home screen has three main zones:
SCREENSHOT
📱
Home Screen — Main View
Replace via Cowork: home.png
🎙
Mic Button (Big Green Circle)
The most important button. Tap it and speak the item name and quantity in Hindi or English. The fastest way to record a sale.
⚡
Quick-Add Chips (Jaldi Jodo)
Your most frequently sold items appear as tappable chips. One tap instantly adds that item to the current bill without speaking.
🏪
Aaj Ki Dukaandari Strip
A banner at the bottom. Tap it to see today's full shop summary — sales, payments, and Udhar at a glance.
1.2 Setting Up Your Store Profile (First Time Only)
After your very first transaction, a one-time setup sheet appears. It takes about 30 seconds and appears exactly once.
SCREENSHOT
🏪
Store Profile Setup Sheet
Replace via Cowork: KM_activation_flow_screens.png
🏷️
Store Name
Your shop's name — e.g., Sharma General Store. Appears on every bill.
📲
UPI ID
Your UPI address — e.g., 9876543210@upi. Generates the QR code. You can skip and add later.
ℹ️
You can skip this
The app works fully even without a store name or UPI ID. This sheet appears exactly once and never again.
Chapter 2
Chapter 02 — Voice
Recording a Sale Using Your Voice
Voice input is the fastest and most natural way to add items. KiranaMitra understands Hindi, English, and Hinglish.
2.1 How to Use the Mic Button
SCREENSHOT
🎙️
Mic Button — Idle
Replace via Cowork: home.png
SCREENSHOT
🎙️
Mic Active — Listening
Replace via Cowork: listening.jpeg
1
Tap the big green mic button
Centre of the home screen. Grant microphone permission when asked (first time only).
2
Speak naturally
Say what the customer is buying. "Do chai", "ek bread", "teen biscuit", "2 cold drink".
3
Review the cart
The item appears in your cart (Aapki Tokri) with name, quantity, price per unit, and total.
4
Add more items
Tap the mic again or tap "Aur boliye" to add another item to the same bill.
5
Generate the bill
When all items are added, tap "Bill banao · Generate Bill".
SCREENSHOT
🛒
Cart (Aapki Tokri) — Items Added
Replace via Cowork: KM_Running_flow_screens_latest.png
💡
Did you mean? — Voice Recovery
If the app is not sure what you said, it shows up to 3 suggestions. Tap the correct item. If none are right, tap "Not this — try again" and speak again. This screen disappears automatically after 5 seconds.
2.2 Voice Limitations — Honest Note
⚠️
When voice may not work perfectly
Very noisy environments · Speaking too fast or too softly · Uncommon or very regional item names · Strong background noise.
Solution: Use tap mode for difficult situations. Quick-add chips and manual catalog search are always available and equally fast.
Solution: Use tap mode for difficult situations. Quick-add chips and manual catalog search are always available and equally fast.
2.3 Phone Position for Best Voice Results
📱
Best position tip
Hold the phone at chest level — 20–30 cm from your mouth. Do not cover the bottom of the phone with your palm — that is where the mic is on most Android phones.
2.4 Managing the Cart
+
Add more of the same item
Tap the green '+' button on the right side of any item card to increase quantity by 1.
−
Remove one unit
Tap the '−' button to decrease quantity by 1. If quantity reaches 0, the item is removed.
Chapter 3
Chapter 03 — Quick-Add
Quick-Add Chips (Jaldi Jodo)
Shortcuts for items you sell every day. One tap. No speaking required.
3.1 Tapping a Chip
Tap any chip to instantly add that item to your cart. Tap the same chip multiple times to increase quantity. Tapping "Bread" three times adds 3 breads.
SCREENSHOT
⚡
Quick-Add Chips — Home Screen
Replace via Cowork: home screen showing chips above mic button
3.2 Adding a New Item to the Catalog
1
Tap "+ Naya item jodein · Add to catalog"
This button appears below the mic button on the home screen.
2
Enter the item name
Type the name exactly as you want it to appear — e.g., Lays 10g, Parle-G, Surf Excel 1kg.
3
Enter the price
Type the selling price in Rupees.
4
Save
The item is added and immediately appears as a chip on the home screen.
SCREENSHOT
➕
Add New Item Sheet
Replace via Cowork: add item bottom sheet
SCREENSHOT
✅
New Chip Appears on Home
Replace via Cowork: home screen with new chip
3.3 Updating an Item's Price
✏️
How to change a price
Long-press (hold your finger) on any chip for about 1 second. A sheet appears showing the current price. Type the new price and tap Save. The chip immediately shows the updated price.
Chapter 4
Chapter 04 — Bill Screen
The Bill Screen — Review & Choose Payment
After tapping "Bill banao", see all items, totals, and choose how the customer pays.
4.1 Reading the Bill
The bill has a navy blue header with your store name, bill number, and today's date. Below is a clean list of all items with quantities and line totals. The grand total appears in large green text at the bottom.
SCREENSHOT
🧾
Bill Screen — Full View
Replace via Cowork: 03KM-Bill.jpeg
4.2 Choosing a Payment Method
📱
UPI / QR Code
Customer scans your QR code with any UPI app. Amount is pre-filled automatically.
💵
Cash (Nakad)
Instant cash confirmation. No QR code. No waiting. One tap records the sale.
📒
Udhar (Credit)
For trusted customers who will pay later. Records their name and phone number.
☝️
Which button to press
UPI: Tap the large green button at the top.
Cash: Tap "Nakad" (lower-left) — instant record.
Udhar: Tap "Udhar" (lower-right) — a form appears to record customer details.
Cash: Tap "Nakad" (lower-left) — instant record.
Udhar: Tap "Udhar" (lower-right) — a form appears to record customer details.
Chapter 5
Chapter 05 — UPI
Collecting Payment via UPI
A real dynamic QR code for every transaction. The exact amount is pre-filled — the customer cannot enter the wrong amount.
5.1 The UPI Payment Screen
SCREENSHOT
📱
UPI QR Screen
Replace via Cowork: ShowQR.jpeg
💰
Large Amount Display
The bill total is shown in large green digits at the top. Show this to the customer first so there is no confusion about the amount.
📱
QR Code — Generated On-Device
Generated in under 1 second. No internet needed. Works with Paytm, PhonePe, Google Pay, and all other UPI apps.
🔗
UPI ID Label
Your registered UPI ID is shown below the QR so customers know exactly whose account they are paying.
5.2 Confirming a UPI Payment
SCREENSHOT
✅
Payment Auto-Confirmed
Replace via Cowork: PaymentConfirmation01.jpeg
SCREENSHOT
☝️
Manual Confirmation Option
Replace via Cowork: manual confirm screen
✅
Automatic Confirmation
If the UPI payment notification arrives on your phone, the app confirms it automatically.
☝️
Manual Confirmation
If no notification received, tap "Payment nahi mila — manual confirm" after verifying in your UPI app. Manual confirmation is a valid primary path — not a failure mode.
⚠️
UPI ID not set yet?
The QR area will show "UPI ID set karein". Complete your first transaction — the profile setup sheet appears — enter your UPI ID there. You can still collect cash or give Udhar without a UPI ID.
Chapter 6
Chapter 06 — Cash
Recording a Cash Sale (Nakad)
The simplest flow. No QR. No waiting. Three steps and you are done.
6.1 Cash Sale Steps
1
On the Bill screen, tap "Nakad · Cash"
The lower-left outlined button on the bill screen.
2
Confirmation screen appears
The app shows the amount and asks you to confirm.
3
Tap to confirm
One tap and the sale is recorded. App returns to the home screen instantly.
📊
Cash in your daily summary
Cash sales appear in Aaj Ki Dukaandari under "Paisa mila — Cash" with the exact amount and time.
Chapter 7
Chapter 07 — Udhar
Udhar (Baad Mein Denge)
The trusted credit system every kirana shop has used for generations — now digital, so you never forget who owes you, how much, or when.
7.1 Giving Udhar at the Time of Sale
1
Customer Name (required)
Type the customer's name — for example, "Ramesh bhai".
2
Customer Phone Number (required)
Type their mobile number for identification.
3
Note (optional)
Add a short note if needed — e.g., "returning on Friday".
4
Confirm
Tap Confirm. The customer's debt is added to your Udhar book immediately.
SCREENSHOT
📒
Udhar Entry Form
Replace via Cowork: Udhar form screen
❗
Udhar is a memory aid, not a loan product
Udhar in KiranaMitra simply records that the customer did not pay today. There is no interest, no repayment schedule, no collection workflow. Purely a memory aid.
7.2 Viewing All Outstanding Udhar (Baaki List)
SCREENSHOT
📋
Udhar List Screen
Replace via Cowork: Udhar.jpeg
💰
Total Balance Header
Total amount owed across all customers shown at the top in navy blue.
📋
Per-Customer Card
Each record shows customer name, phone, amount (in red), date of purchase, and any note.
✓
Wapas Mila Button
When a customer pays back, tap "Wapas mila" → confirm → record is marked settled instantly.
🎉
All Clear State
When all Udhar is settled, the screen shows "Sab clear hai!" — no money owed.
7.3 Marking Udhar as Settled
1
Open the Baaki screen
From Aaj Ki Dukaandari, tap "₹X wapas aana hai →".
2
Find the customer
Scroll to the customer who just paid you back.
3
Tap "Wapas mila"
A confirmation dialog appears with customer name and amount.
4
Confirm
Tap "Haan, mila". The record moves out of the pending view. Balance updates automatically.
ℹ️
Records are not deleted
The Udhar record is saved permanently for your records. It simply moves out of the pending view. You can always refer back to past Udhar history.
Chapter 8
Chapter 08 — Daily Summary
Aaj Ki Dukaandari — Your Daily Mirror
Tap the "Aaj Ki Dukaandari" strip at any time to see your complete daily business picture.
8.1 Summary Cards
SCREENSHOT
📊
Aaj Ki Dukaandari — Full Screen
Replace via Cowork: daily summary screen
🙏
Greeting Card
Personalised daily greeting based on how sales compare to recent days. Friendly tone, never harsh.
💰
Aaj ki Bikri
Total sales for today in large green text, plus number of transactions.
💳
Paisa Mila
Breakdown of UPI vs cash collected today.
⏳
Baad Mein Aayega
Today's Udhar total and total outstanding. Tap the link to open the full Udhar list.
🔥
Sabse Zyada Bika
The item you sold the most today and how many units.
💡
Peak Hour Insight
After 7 days of use: which hour was your busiest. Example: "Dopahar 12–13 baje sabse zyada bheed thi."
📈
Kal Ke Mukable
Today vs yesterday comparison. Green arrow if you sold more. Calm neutral if less — no red colour on a slow day.
8.2 Sharing the Daily Summary
Tap the three-dot menu (⋮) in the top-right corner → "Share summary". Creates a short WhatsApp-ready text with today's key numbers.
📤
Sample share message
Aaj ki dukaandari ✅
Bikri: ₹4,500 | Transactions: 18
UPI: ₹3,200 | Cash: ₹1,300
— KiranaMitra
Bikri: ₹4,500 | Transactions: 18
UPI: ₹3,200 | Cash: ₹1,300
— KiranaMitra
Chapter 9
Chapter 09 — Full Flow
A Complete Transaction from Start to Finish
Total time for a typical transaction: 15 to 30 seconds.
The Complete Transaction Flow
🏠
Idle
Home
Home
→
🎙️
Voice
Input
Input
→
🛒
Cart
Review
Review
→
🧾
Bill
Preview
Preview
→
📲
Payment
Method
Method
→
✅
Confirmed
& Done
& Done
1
Customer arrives
You are on the home screen. Mic button is pulsing gently — ready to listen.
2
Record items
Tap the mic and speak, OR tap quick-add chips for frequent items.
3
Review the cart
Use +/− to adjust quantities if needed.
4
Generate the bill
Tap "Bill banao · Generate Bill".
5
Customer pays
Choose UPI (show QR), Cash (tap Nakad), or Udhar (record customer details).
6
Confirm the payment
For UPI: wait for notification or tap manual confirm. Cash/Udhar: one tap.
7
Transaction recorded
App shows a green confirmation screen and syncs in the background.
8
Home screen returns
Ready for the next customer in under 3 seconds.
Chapter 10
Chapter 10 — Navigation
Navigating the App
Simple, minimal navigation. Every screen is one or two taps from home.
10.1 App States
🏠
Idle (Home)
No active transaction. Home screen visible. Ready for the next sale.
🛒
Cart (Tokri)
Items in cart, still adding. Quantities visible. Bill not yet generated.
🧾
Bill
Bill generated. Choosing payment method. Total visible in large green text.
10.2 Back Navigation
←
From Udhar List → Aaj Ki Dukaandari
Back from Udhar list returns to the daily summary, not the home screen.
←
From Aaj Ki Dukaandari → Home
Back from daily summary returns to the home screen.
Chapter 11
Chapter 11 — Data
Your Data & Background Sync
All data lives on your phone. Background sync keeps a secure cloud backup when internet is available.
11.1 How Data is Stored
All your data — every transaction, every Udhar record, your catalog items, and daily summaries — is stored directly on your phone. KiranaMitra works perfectly without WiFi or mobile data for all core features.
📴
Works without internet
Recording sales · Generating bills · Offline UPI QR code generation · Viewing Udhar list · Daily summary · Marking Udhar as settled — all fully offline.
11.2 Background Sync
When your phone has internet, KiranaMitra automatically syncs your transactions to a secure cloud backup in the background. You do not need to do anything.
☁️
Best practice for data safety
Connect your phone to WiFi or mobile data at least once a day. Before turning off your phone for repairs or travel, open KiranaMitra and complete any pending transaction — this triggers a sync.
Chapter 12
Chapter 12 — Phone Safety
Phone Kho Gaya? Data Safe Hai.
This is one of the most important questions a merchant will have. Read this carefully.
12.1 Changing Your Phone
✅
Sales data is backed up
Every transaction that was synced before you changed your phone is safe in the cloud.
✅
Udhar records are backed up
Your complete credit book is saved — who owes you, how much, and when.
✅
Catalog items are backed up
All your quick-add chips and item prices are stored safely.
📱
Phone badlne par kya karein
1. On your old phone, open the app and complete any pending transaction.
2. Install KiranaMitra on your new phone.
3. Log in with the same account.
4. Your data will restore automatically.
2. Install KiranaMitra on your new phone.
3. Log in with the same account.
4. Your data will restore automatically.
12.2 Phone Lost or Stolen
🔒
Data already synced is safe
All transactions and Udhar records that were backed up before the loss are secure in the cloud. No one else can access your data.
⚠️
Unsynced data may be lost
Transactions recorded while your phone had no internet and had not yet synced cannot be recovered. Keep occasional internet access for this reason.
Chapter 13
Chapter 13 — Pro Tips
Tips for Getting the Most Out of KiranaMitra
Small habits that compound into significantly better results over time.
📝
Record every sale, even small ones
The daily summary, peak hour insights, and yesterday comparison only become meaningful when you record every transaction. Even a ₹10 biscuit sale takes 5 seconds with the mic button.
📲
Set up your UPI ID early
Once your UPI ID is in the app, every UPI transaction generates a real QR code with the exact amount. Saves time and eliminates wrong-amount errors.
📒
Use Udhar consistently
If you give credit but only record some of it, your outstanding balance will be wrong. Record every Udhar transaction — the app does the tracking for you.
☁️
Stay connected briefly every day
Even a few minutes of WiFi or mobile data per day is enough to keep your cloud backup current.
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